Permit Assistant

Company Name:
Department Of Commerce
US Citizens and Status Candidates Permanent Full Time
Science, Service, and Stewardship
This Permits Assistant, ZS-0303-03, position is with the National Oceanic and Atmospheric Administration (NOAA), National Maine Fisheries Service (NMFS), Greater Atlantic Region located in Gloucester, MA. This position reviews and processes fishing vessel permit-related documents submitted by fishing entities and assists in the management of the daily work flow of the Analysis & Program Support Division.
Additional vacancies may be filled through this vacancy announcement if they become available.
You must be a U.S. citizen or national. Males born after 12/31/59 must be registered for selective service. Resume and supporting documents (See How To Apply section). Required to pass background investigation and fingerprint check
As a Permits Assistant with the NOAA National Marine Fisheries Service, Greater Atlantic Regional Fisheries Office, duties will include, but are not limited to:
Reviewing applications for completeness based on regulations and procedures;
Processing applications using in-house software;
Completing application processing within required time periods;
Providing customer support for applications, forms, and on-line services; and,
Preparing and processing fishing allocation transfer applications and other applicable forms and documents within the department.
Minimum Qualifications Applicants must meet the minimum qualifications based on _ONE_ of the following: A. Have a bachelor's degree or higher degree in any field from an accredited school. -OR- B. Have at least 1 year of specialized experience equivalent to at least GS-4 in the Federal Service. This experience includes most of the following: performing, under immediate or general supervision, moderately difficult and responsible office work carrying out application processing procedures; using knowledge of fisheries-related subject-matter (e.g., fishing vessel construction, fish species identification, commercial fishing equipment, etc.); performing work involving a moderate amount of training(e.g., program policies; application of rules; etc.) and minor supervisory assignments; and performing routine office work requiring little assistance with recurring assignments. -OR- C. Possess a combination of education as described in "A" and specialized experience as described in "B" that, when combined, equal 100% of the total requirement. (NOTE: Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable in this calculation. For example, one full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.)
Qualification requirements in vacancy announcements are based on the U.S. Office of Personnel Management (OPM) Qualifications Standards Handbook, which contains federal qualification standards. The handbook is available on OPM's website /
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
ARE YOU USING YOUR EDUCATION TO QUALIFY? You MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information,
Only education/ experience obtained by 11:59 pm EST on the closing date of this announcement will be considered.
Current and former career and career-conditional Federal employees must meet the time-in-grade/band requirement of 52 weeks at the next lower grade. Applicants must meet all the eligibility requirements (e.g., time-in-grade and qualification requirements) by the closing date of the announcement.
Current career and career-conditional Federal employees must submit a copy of their most recent SF-50, which shows competitive service appointment, tenure group, grade, and salary. If you are applying for a higher grade, please provide the SF-50 Form which shows the length of time you have been in the next lower grade level. (NOTE: Federal employee applicants must submit SF-50s which demonstrate how they meet all announcement requirements. Examples of appropriate SF50s include promotions, with-in grade/range increases, and SF-50s one or more years old.)
You may be required to serve a one-year probationary period.
Once the application process is complete, a review of your resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job.
Applicants applying under Delegated Examining (all U.S. citizens) procedures will be rated under NOAA's Category Rating and Selection Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire if you are within reach of selection. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If it is determined you meet minimum qualification requirements, your application will then be placed in one of three categories: Gold, Silver, or Bronze. Within these categories, applicants eligible for Veterans' Preference will receive selection priority over non-veteran preference eligibles.
Applicants applying under merit promotion procedures will be rated in accordance with the Merit Staffing plan of NOAA. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are minimally qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.
You will be rated in the following areas:
Managing and Organizing Information
Customer Service
Technical Competence (Application Processing)
In order to be rated as meeting the minimum qualifications, we must be able to determine from your application package that you have the specialized experience or education required as described above. Applicants who have qualifying experience performed on less than a full-time basis must specify the percentage and length of time spent in performance of such duties.
You must submit a complete application package by 11:59 PM (EST) on Thursday, October 16, 2014.
To begin , click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
Click the Submit My Answers button to submit your application package.
It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
To verify your application is complete , log into your USAJOBS account, , select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
To return to an incomplete application , log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
To apply for this position, you must provide a complete Application Package which includes:
1. Your R sum showing relevant experience; cover letter optional
2. A complete Assessment Questionnaire
3. Transcripts, if qualifying based on education
4. Other supporting documents (submit if applicable to you):
CTAP/ICTAP documents
Veterans' documentation
SF-50, "Notification of Personnel Action: If you are a current or former Federal employee, you must provide the most current Notification of Personnel Action (Form SF-50) that reflects the highest grade level held on a permanent basis, or the full performance level of your current position, whichever is higher. Your SF-50(s) submitted also must contain information which shows you meet time-in-grade (e.g., STEP increase, etc.). Failure to do so will result in an ineligible rating.
Non-Competitive documentation
Your resume should list your education and work experience including the dates, (mm/dd/yy) of each employment along with the number of hours worked per week. For work in the Federal service, please include the grade level for each position. Your resume may be used to validate your responses to the scored occupational questionnaire.
To fax supporting documents you are unable to upload, complete this cover page using the following PH1213451. Fax your documents to . If you cannot apply online :
1. Click the following link to view and print the assessment questionnaire View Occupational Questionnaire, and
2. Print this 1203-FX form to provide your response to the assessment questionnaire and
3. Fax the completed 1203-FX form along with any supporting documents to . Your 1203--FX will serve as a cover page for your fax transmission.
Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. Based upon your score, you may be referred to the hiring official. If your name is referred to the hiring official, you may be contacted directly by that office for a possible interview. You will receive notice via email once this process is completed (generally 4-6 weeks).
You will be notified of your application status at four points during the hiring process, as applicable. You may check your application status by accessing the USAJOBS website and clicking "Application Status".
The amount of notices that each applicant receives may vary. The four points of notification are:
Application Received or Application Incomplete
Minimum Qualification Requirement Met/Not Met
Eligible (Application Referred) or Eligible (Application Not referred)
Selected or Not Selected
NOAA offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; life insurance; health benefits; and participation in the Federal Employees Retirement System. This link provides an overview of the benefits currently offered to Federal employees .
If you are a veteran with preference eligibility and you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 (Member Copy 4) or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans' preference see
Veterans Employment Opportunities Act (VEOA): To be eligible for a VEOA appointment, the veteran must 1) be a preference eligible; or 2) be a veteran separated after 3 or more years of continuous active service performed under honorable conditions. (_you must submit a DD214-member copy 4_).
Males born after 12-31-59 must be registered or exempt from Selective Service (see / ).
Career Transition Assistance Programs (CTAP/ICTAP): For information on how to apply as an CTAP/ICTAP eligible see . To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85 or above on the rating criteria for this position.
Noncompetitive Appointment Authorities: The following links contain information on the eligibility requirements to be considered under a noncompetitive appointing authority:
Persons with Disabilities-Schedule A
Special Hiring Authorities for Veterans
Special Hiring Authority for Certain Military Spouses
Other Special Appointment Authorities

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